Meetings – II
In last month's column the focus was on improving meetings by using an agreed upon problem solving model to deal with problems faced by child care agencies. In this column the emphasis shifts to ways and means to involve staff in making recommendations to improve meetings.
A process to involve staff that might work has the following steps:
A. Management should inform staff that they plan to reserve some time at the next meeting to talk about ‘how we run meetings’.
B. At this meeting use the following six steps:
C. Make sure to:
Put these suggestions into practice at the very next meeting if at all possible and remember to review these new methods at the end of the recommended period by asking meeting participants to evaluate to what extent these new ways of conducting the meetings are an improvement
You’ll find that these specific changes improve meetings because the staff has had the opportunity to make suggestions and at least some of these suggestions have been utilized. This participatory process will encourage a feeling of ownership of the meetings which usually has the effect the effect of lending energy and commitment to the meeting itself.